Office practice teaches important skills and knowledge needed for managing and running offices. It covers how offices are organized, how communication works, keeping records, using office equipment, and following procedures, and it prepares students for office jobs.
The Lagos State Unified Scheme of Work for SSS2 Office practice is carefully planned to meet national education standards. It ensures that students get a good education that prepares them well for higher education and jobs. In SS2, the office practice curriculum covers key topics on office organization, communication, record-keeping, using office equipment, and procedures. These topics are essential for students to understand how offices operate.
Studying office practice in SS2 with the Lagos State Unified Scheme of Work gives students a strong education. It combines theory, practical skills, and knowledge of technology, preparing them for successful careers in office administration and beyond.
At the end of SSS2, students can;
Assessment methods for office practice in SSS2 typically include exams, and practical tasks such as organizing documents or using office software, presentations, and projects. These evaluate students’ understanding of office organization, communication, record-keeping, equipment use, and procedures. Assessments aim to gauge theoretical knowledge and practical skills relevant to office environments.
Grading follows a scale from A to F, with A representing excellent performance, typically scoring around 70% or 80%, and F indicating failure, usually below 50% or 45%.
| LAGOS STATE MINISTRY OF EDUCATION UNIFIED SCHEMES OF WORK FOR SENIOR SECONDARY SCHOOLS | ||
| Office Practice Scheme of Work for Senior Secondary Schools 2(SSS2) | ||
| CLASS | SS2 | |
| SUBJECT | OFFICE PRACTICE | |
| TERM | First Term | |
| WEEK | TOPICS | Learning Objectives |
| 1 | REVISION | |
| 2 | CIVIL SERVICE – Meaning and function – Comparison of civil service and public service – Categories of civil service (general department, scientific, specialist, clerical) | By the end of the lesson, students should be able to: i. explain the meaning of civil service with its functions ii. distinguish between civil service and public service iii. categorize civil service |
| 3 | OFFICE DOCUMENTS – Meaning of office documents – Types of office documents a) administration documents b) sales documents c) purchasing/stores documents, etc | By the end of the lesson, students should be able to: i. explain the meaning of office documents ii. explain the types of office documents and uses |
| 4 | ADMINISTRATIVE DOCUMENTS – Definition of administrative documents – Types of administrative documents (nominal roll, calendar of events, etc) – Uses of each type of administrative documents | By the end of the lesson, students should be able to: i. define administrative documents ii. outline the types of administrative documents iii. analyze the uses of various types of administrative documents |
| 5 | SALES DOCUMENTS – Definition of sales documents – Types and uses of sales documents ( credit not, debit note, invoice, delivery note, price list, quotation, etc | By the end of the lesson, students should be able to: i. explain the meaning of sales documents ii. enumerate the types and uses of sales documents iii. analyze how to prepare a sales document iv. construct a standard sales document |
| 6 | PURCHASING STORES DOCUMENTS – Definition of purchasing documents – Types of purchasing documents a) requisition b) letter of enquiry c) order d) stock card, etc | By the end of the lesson, students should be able to: i. explain the meaning of purchasing documents with types and uses ii. outline how to prepare purchasing documents iii. construct a standard sample of purchasing documents |
| 7 | MID-TERM BREAK | |
| 8 | OTHER IMPORTANT DOCUMENTS IN THE OFFICE – Cheque book – Bank statement – Bank draft – Teller – ATM Card – Preparation of office documents – Uses of office documents | By the end of the lesson, students should be able to: i. outline other important documents used in an office eg cheque book, bank statement, etc ii. construct other office documents iii. enumerate the uses of such other office documents iv. go on a trip to a nearby manufacturing company’s sales department |
| 9 | BUSINESS LETTER – Definition of business letter – Layout of a business letter – Types of business letters – Application letters – Appointment letters – Goodwill letters, congratulatory and condolence letters | By the end of the lesson, students should be able to: i. define business letters ii. construct the layout of business letters iii. enumerate types of business letters |
| 10 | PERSONAL LETTERS – Definition of personal letters – Layout of personal letters – Writing personal letters | By the end of the lesson, students should be able to: i. define personal letter with examples ii. design the layout of a personal letter iii. construct a sample of a personal letter |
| 11 | REVISION | |
| 12 | EXAMINATION | |
| CLASS | SS2 | |
| SUBJECT | OFFICE PRACTICE | |
| TERM | SECOND TERM | |
| WEEK | TOPICS | LEARNING OBJECTIVES |
| 1 | REVISION | |
| 2 | MEMORANDUM – Definition of memo – Layout of memos – Types of memo – Internal memo (voice, minutes of meeting, etc) – External memo (goodwill letter, appointment letter, etc) | By the end of the lesson, students should be able to: i. define memo ii. construct the layout of memo iii. write the different types of memo |
| 3 | MAILS – Meaning of mails – Classification of mails a) incoming mail b) outgoing mail c) confidential mail d) personal mails | By the end of the lesson, students should be able to: i. define mail ii. categorize mails iii. design samples of mails |
| 4 | METHODS OF MAIL DELIVERY – By posts – By hand – By electric – By courier | By the end of the lesson, students should be able to: i. analyze different methods of mail delivery with a typical example ii. create samples of the different methods of mail delivery |
| 5 | PROCEDURES FOR RECEIVING MAILS (Incoming and Outgoing Mails) – For incoming mails: sorting, opening, examination, registering, dispatching – Features of incoming mails | By the end of the lesson, students should be able to: i. describe procedures for receiving mails ii. itemize features of incoming mails |
| 6 | OUTGOING MAILS – Signing – Addressing – Envelope – Stamping – Dispatching – Registering | By the end of the lesson, students should be able to: i. define outgoing mails ii. state the procedures and external features of outgoing mails iii. indite an outgoing mail |
| 7 | MID-TERM BREAK | |
| 8 | FILING – Meaning of filing – Methods of filing a) centralized filing (meaning and features) b) department filing (meaning and features) c) field work (trip to local library) | By the end of the lesson, students should be able to: i. describe the meaning of filing ii. analyze different methods and features of filing iii. identify the process of filing in the library |
| 9 | CLASSIFICATION OF FILING SYSTEMS – Alphabetical filing – Numerical filing – Chronical filing – Subject filing – Geographical filing – Alphanumeric filing | By the end of the lesson, students should be able to: i. categorize files into suitable classes |
| 10 | FILING EQUIPMENT – Box – Desk – Shelves – Cabinet – Computer (flash drive) – Practical demonstration | By the end of the lesson, students should be able to: i. recognize filing equipments ii. appropriately file documents/materials in cabinets/shelves |
| 11 | REVISION | |
| 12 | EXAMINATION | |
| CLASS | SS2 | |
| SUBJECT | OFFICE PRACTICE | |
| TERM | THIRD TERM | |
| WEEK | TOPICS | LEARNING OBJECTIVES |
| 1 | REVISION | |
| 2 | FILING – Materials used in filing documents: files, printed cards, spring grip folders, folders (ordinary) – Purpose of each material | By the end of the lesson, students should be able to: i. outline materials used in filing documents ii. analyze how the materials are used in filing documents iii. evaluate the purpose of each material |
| 3 | METHODS OF PAYMENT – Introduction – Meaning of payment – Reasons for making payment – Procedures for making payment ie cash, cheque, Bank draft, transfer, POS, e-card, etc | By the end of the lesson, students should be able to: i. explore the meaning of payment ii. justify reasons for making payment iii. analyze the procedures for making payment |
| 4 | MEANS OF MAKING PAYMENT – Electronic money transfer – Credit transfer – Standing order – Money order – Postal order – Cheques – Cash | By the end of the lesson, students should be able to: i. identify the various means of making payment ii. differentiate between each method |
| 5 | WAGES AND SALARIES – Meaning of wages and salaries – Difference between wages and salaries – Benefits of wages – Role of wages in the office | By the end of the lesson, students should be able to: i. explore the meaning of wages and salaries ii. differentiate between wages and salaries iii. justify the impact of wages on workers iv. analyze the roles performed by wages in the office |
| 6 | METHOD OF PAYING WAGES – Time rate – Price rate – Profit sharing method – Commission basis – Individual bonuses – Performance related pay – Skill based pay | By the end of the lesson, students should be able to: i. identify various methods of paying wage ii. analyze the various methods |
| 7 | MID-TERM BREAK | |
| 8 | PROCEDURES FOR PAYING WAGES – Cash ànalysis – Determining withdrawal – Giving prior notice to bank – Preparing payroll – Disbursement | By the end of the lesson, students should be able to: i. enumerate the various steps involved in paying wages ii. analyze each step |
| 9 | PAYROLL AND PAYSLIP – Payroll: meaning and preparation – Payslip: meaning and preparation – Field work (visit any country) | By the end of the lesson, students should be able to: i. define payroll and payslip ii. construct payroll and payslip iii. have practical knowledge of operation in the pay office |
| 10 | IMPREST SYSTEM – Meaning of imprest and imprest system – Importance of imprest system – Preparation of an imprest account | By the end of the lesson, students should be able to: i. explain the meaning of imprest and imprest system ii. justify the importance of an imprest system to an organization iii. prepare an imprest account |
| 11 | REVISION | |
| 12 | EXAMINATION | |
The recommended Office Practice textbooks for SSS2 include but are not limited to the following:
